The number of traffic deaths each year is almost 1.3 million. All vehicles, including fleet vehicles, must comply with driving laws, safety standards, and regular safety inspections to prevent these accidents.
As a fleet manager, you must ensure your drivers and vehicles follow these rules. However, staying up-to-date with the ever-evolving compliance process landscape can take time and effort.
To simplify things, we have compiled a comprehensive list of the top five compliance factors influence that every fleet manager should know.
Here are practical tips on how you can stay on top of every compliance plan factor:
5 Compliance programs and Factors That Every Fleet Manager Should Know About
1. Hours of Service (HOS)
HOS limits the number of hours that drivers can drive without stopping. This lets them take mandatory breaks between jobs, which makes them less likely to get sleepy and cause an accident.
Using employee transportation software as part of your fleet management plan can make it easy for you to follow HOS rules. You can keep track of your drivers’ hours with the help of the software’s powerful features. It also keeps track of how long the engine has been running and who the driver is.
With real-time information, you can quickly find possible HOS compliance problems and take steps to fix them. This keeps you from getting fines and penalties that are too expensive and makes sure that your fleet follows all the rules.
2. Driver Vehicle Inspection Report (DVIR)
One of the most critical safety and compliance measures is pre- and post-trip vehicle inspections. It is also known as Driver-Vehicle Inspection Reports (DVIRs). This inspection ensures that the vehicle is suitable for road use. This minimizes safety concerns for your drivers and the general public.
While drivers can carry out these inspections, manual inspections can lead to discrepancies and non-compliance issues. That’s where employee management software comes in handy.
With this software, you can quickly and accurately check the condition of a vehicle and write down what you found. It also helps keep employees understanding, happy and make sure that vehicles work as well as they can. It will also let those who are allowed to see the inspection status of the vehicles.
It lets drivers and fleet managers report needed repairs and fix problems quickly. This makes sure that any vehicle an employee uses is in great shape. This keeps them safe and cuts down on expensive breakdowns on the road.
3. Safety Compliance
One of the major causes of road accidents is driver error. It is a non-compliance with safety regulations that only adds to the compliance risk management. That’s why implementing employee transportation software is a wise move. It helps you avert accidents and ensure drivers comply with safety norms.
The software provides automatic alerts that instantly address poor driving practices, such as:
- Harsh turning
- Speeding
- Compliance violations
- Effective compliance
Also, the software has a feature called geofencing that makes women employees safer. This feature lets you know when a car goes off the planned route. The app also has an SOS button that lets people know when an employee is in trouble. It gets drivers to pay attention and take responsibility.
4. Fleet Emission
If your company adopts a sustainable approach, carbon reporting must be in place. So, choose software for employee transportation that ensures the company’s environmentally friendly policy is followed and helps control emissions.
With this software, you’ll get access to comprehensive reports of vehicles in your fleet. It may include:
- Fuel consumption
- Idling
- Emissions rate
You can also set up alerts when a vehicle is idling longer than necessary. You can manage and prevent future idling by analyzing these reports and driver behavior. In addition, to stay compliant with your sustainability policy, it helps you save fuel costs.
5. Licenses, Permits, and More
Companies with a fleet must have all legal documents of their drivers, including licenses and ID proofs. Failure to do so can lead to severe consequences. Luckily, the employee transportation software can help you maintain an organized record of these documents.
With the software, you can easily upload all driver licensing and medical information, making it easier to keep track of expiration dates and renewals. The software also allows you to set up reminders for drivers whose licenses expire soon or those needing a medical test.
This ensures that all drivers have valid licenses, reducing the risk assessment and factors for your company.
The Bottom Line
Let’s take a quick recap of the compliance factors that contribute and should be kept in mind.
- HOS
- DVIR
- Fleet emission
- Risk factors and Safety
- Drivers’ specifications
These factors will ensure your fleets operate safely and efficiently and comply with all applicable regulations.
With the implementation of software, you can easily track the vehicles, driving hours, driver’s behavior, and fuel consumption. This makes it easy for you to comply with the rules set by the company or the state.
There are various vendors in the market, but MoveInSync stands out. With their GPS-enabled software, you can get real-time information on your fleet’s status, allowing you to take quick action if necessary.
Furthermore, MoveInSync’s central audit team ensures that your compliance laws and regulations, such as vehicle age, insurance, driver licenses, and background verification, are maintained in a systematic database.
In short, MoveInSync’s cloud-based end-to-end service is an excellent solution for fleet managers looking to streamline their compliance management program.
By leveraging technology like this, you can focus on running a successful fleet and keeping your drivers and vehicles safe. Schedule a demo today.